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Scheduling, clocking and hours for your whole crew.

From the first shift on build to the last hours after break: one place where the schedule lives, where the crew clocks in, and where the hours are right.

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An event day, 06:00 to 04:00

  • Clocked
  • Planned

Right now it runs on a spreadsheet, a clipboard and a group chat.

The schedule lives in a spreadsheet nobody dares touch any more. Three versions on, nobody remembers whose shift is whose, or who made the last change.

At the entrance somebody stands with a clipboard. Who actually showed up at six in the morning only becomes clear once that paper comes back. If it comes back, and if the handwriting is legible.

Changes go out through a group chat with two hundred people in it. Whoever misses the message is in the wrong place tomorrow.

The hours come in a week after break, written down differently by every crew company, and then somebody has to retype them for payroll. Every typo is paid for by you, or by your worker.

Event Workforce replaces all three with one system.

How it works

It follows the event day itself: you plan ahead, the crew clocks in on site, and after break the hours are ready.

BeforeWeeks to days ahead of the event

Set up the event with the functions you need, such as bar, entry, build and break, and security. Plan shifts under each one and fill them with your own people or with crew from your crew companies.

Scheduling and staffing
See per day which shifts are still open, which are partly filled and which are complete. Per crew company, per function, per day.
Crew companies and permissions
Each crew company sees its own people and nobody else's. Who can do what is set per role.
Accreditation
Whoever is scheduled and registered is known at the crew entrance. Whoever is not on the list does not get in.
Two crew members at work under the truss

On the day06:00 to 04:00

The crew clocks in and out on site, on their own phone or at a fixed point, and breaks are tracked as they happen. The times land straight away where the hours get checked.

Works without signal too
On a festival site or in a packed hall the network drops, and that is exactly when people are clocking in. The app keeps working and syncs as soon as there is a connection again.
See who is where
Your bars and posts on the site map, with who is actually there right now. So when a gap opens somewhere, you know where to pull someone from.
A bar attendant serving drinks at an outdoor bar on site

After breakStraight after the event

Go through the clocked hours, correct what needs correcting, and export to CSV or Excel for payroll and invoicing. Nobody has to retype anything.

Approve straight away
Approve the hours right after the event. Once approved, they are offered to whoever they concern: the worker themselves, or the crew company that supplied them.
Audit log
Everything that changes is in the audit log with name and time. If there is a dispute about hours later, the answer is already there.
A crew building an outdoor stage at sunset

From clocking in to invoice, with nothing going back and forth.

Hours are clocked correctly on site, so they no longer have to do the rounds afterwards to be checked. What was clocked is right, and can be invoiced the same day.

In line with the Dutch Working Hours Act
Breaks, shift lengths and rest periods are checked for every shift. Whatever is off, you see before it becomes a problem.
Invoice straight away
No timesheets going back and forth to be checked. The clocked hours are the hours on the invoice, per client, event or crew company.
Fully adjustable
Does your collective agreement have different break or rest rules, or do you want your own invoice layout? We set that up.
Sanne, bar Example of one shift
  1. Clocked in at the crew entranceOn her own phone, even without signal.
  2. Break until 19:00After 5.5 hours of work, a 30-minute break is required.Break met
  3. Clocked out9 hours 3 minutes worked, break not counted.Within 12 hours per shift
  4. Rest scheduledHer next shift can start at 10:31 tomorrow at the earliest.11 hours of rest
  5. Approved, straight after the eventThe supervisor approves the hours as soon as the event ends. No timesheets, no waiting until Monday.
  6. Offered to Sanne or her crew companyApproved hours go straight to whoever they concern: the worker herself, or the crew company that supplied her. The same hours are ready for payroll and invoicing.

In the browser, on the desktop, and as an app on Android and iOS.

Download for Windows Download for macOS

Windows 10 or newer, macOS 12 or newer.

Pricing

Price on request.

No two events are the same: the size of the crew, the number of days, the number of sites and what needs to be built to fit. So you get a price that matches your situation, not a package you have to work around.

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Let's talk about your event

Do you have questions, want a demo, or just want to talk through your event? Let us know through the form, or get in touch directly.

info@eventworkforce.nl +31 6 41 51 26 46